The Minnesota Multi Housing Association (MHA)
is a state-wide nonprofit trade organization. With nearly 2,100 members representing more than 250,000 housing units throughout Minnesota, MHA is the voice of the state's multi housing industry.
Rental Document Downloads
Enter pertinent information about your resident and policies to create a customized rental form.

   
To begin customizing your rental document, select the form below and follow the instructions to provide relevant information about your property and resident. 

After adding the item to your shopping cart, click the link on the Information Pane to return to this menu if you wish to customize additional forms, or proceed to check out.

An e-mail will be sent to you after your purchase is complete with instructions on how to access your electronic documents.  For more help, call us at (952) 854-8500.


Document Menu

Residential Lease
$2.00 Members/$4.00 Non-members
MHA's Residential Lease is recognized as the standard in the industry. The Minnesota Attorney General as certified that the MHA lease complies with the "Plain Language Contract Act." Add addendums to the MHA lease by fillng in the space that says "Additional Agreements, if any." Click here to here to view the changes made to MHA's Residential Lease as of July 2015.
Click here to view a sample.

Advance Entry Notice
$1.00 Members/$2.00 Non-members
An easy form to use that lets your residents know when you will be entering the unit and the reason for entry. 
Click here to view a sample.

Bedbug Extermination Procedures and Notice of Entry
$1.00 Members/$2.00 Non-members
Deals specifically with the procedures involved and resident requirements when bedbugs have been found on the property and bedbug extermination is necessary.
Click here to view a sample.

Delinquent Rent Notice
$1.00 Members/$2.00 Non-members
Lists past due charges as well as the fee the resident will be charged for an eviction action if the past due rent is not paid.
Click here to view a sample.

Garage Rental Agreement
$1.00 Members/$2.00 Non-members
Outlines the terms, conditions and rental rate for the space that will be used to store a vehicle.
Click here to view a sample.

Home Purchase Addendum
$1.00 Members/$2.00 Non-members
Outlines the conditions under which a resident may terminate a lease if he or she is purchasing a house.
Click here to view a sample.

Itemized Distribution of Security Deposit
$1.00 Members/$2.00 Non-members
An easy and clear way to show interest your resident earned on the deposit as well as charges you may deduct.
Click here to view a sample.

Late Payment Notice
$1.00 Members/$2.00 Non-members
The first communication to a resident regarding a late rental payment.
Click here to view a sample.

Lead Disclosure
$1.00 Members/$2.00 Non-members
If your unit was built prior to 1978 you are required by Federal Law to give this form t your prospective and new residents. You must also give it to your residents at the time of lease renewal. 
Click here to view a sample.

Move-in/Move-out Inspection Form
$1.00 Members/$2.00 Non-members
A comprehensive form that you use to record the condition of your unit and its contents at the beginning of a lease period and at the termination of the lease.  It can also help management prove what money is due.
Click here to view a sample.

Move-out Instructions
$1.00 Members/$2.00 Non-members
Acknowledges the resident's notice to vacate and confirms the vacate date. Lists and describes items athat are necessary in order for the resident to receive the damage deposit back.
Click here to view a sample.

Payment Agreement
$1.00 Members/$2.00 Non-members
An agreement signed by both the resident and manager which outlines a payment plan for unpaid rent and other charges, as well as the consequences of failure to adhere to the payment plan. 
Click here to view a sample.

Pet Agreement
$1.00 Members/$2.00 Non-members
Outlines the rules and regulations that the resident will abide by, and the additional deposit the resident will pay, if the resident's rental application is accepted.
Click here to view a sample.

Pre-Lease Deposit
$1.00 Members/$2.00 Non-members
This form provides clear communication between you and your resident of what will happen during the application process and what happens to the pre-lease deposit. 
Click here to view a sample.

Renewal Notice
$1.00 Members/$2.00 Non-members
A notification for your resident of the extension of the residential lease on a month-to-month basis, and the effective date of a new rent amount. 
Click here to view a sample.

Rent Increase Notice
$1.00 Members/$2.00 Non-members
A notice for your resident of the amount and effective date of a rent increase.
Click here to view a sample.

Rental Application Denial Letter
$1.00 Members/$2.00 Non-members
Effective October 1, 1997, sections of the Fair Reporting Act (FCRA) require users of consumer reports to provide an adverse notice to a consumer whenever adverse action is taken. This letter serves as that notice.
Click here to view a sample.

Renter's Insurance Addendum
$1.00 Members/$2.00 Non-members
Resident declares that he or she either has renter's insurance, or chooses not to carry it.  Resident acknowledges that management is not responsible or liable for damages to resident's personal property.
Click here to view a sample.

Satellite Dish Addendum
$1.00 Members/$2.00 Non-members
This addendum includes the allowable criteria as established by the FCC for residents who want to install a satellite on leased premises and establishes the amount of the additional security deposit required. 
Click here to view a sample.

Security Deposit Agreement
$1.00 Members/$2.00 Non-members
After the applicant has been approved, you and your agreement sign this agreement along with the lease. It specifies the amount of the security deposit and lists the conditions under which it will be refunded to the resident upon termination of the lease. 
Click here to view a sample.

Smoke-Free Addendum
$1.00 Members/$2.00 Non-members
Defines the smoke-free policy and outlines the responsibilities of the resident and management in enforcing this policy. 
Click here to view a sample.

Smoke-Free Addendum with Acknowledgement
$1.00 Members/$2.00 Non-members
This document includes an acknowledgement that non-smoking has become a requirement in an apartment community where smoking has been permitted in the past. It also acknowledges that some residents will continue to smoke in their apartments until the end of their lease term.
Click here to view a sample.

Storage Locker Agreement
$1.00 Members/$2.00 Non-members
Outlines the terms, conditions and rental rate for leasing a storage locker.
Click here to view a sample.

Vacate Notice Confirmation
$1.00 Members/$2.00 Non-members
Notice to your resident that the Intent to Vacate form has either been accepted or rejected by management. 
Click here to view a sample.

Warning Notice
$1.00 Members/$2.00 Non-members
Notification to your resident of infractions such as destruction of property, loud noise and others.  Serves as detailed documentation in case an eviction needs to be filed.
Click here to view a sample.

We Were In Your Home - Entry Notice
$1.00 Members/$2.00 Non-members
Leave this notice after you have entered your resident's home without the resident present.
Click here to view a sample.

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