The Minnesota Multi Housing Association (MHA)
is a state-wide nonprofit trade organization. With nearly 2,100 members representing more than 250,000 housing units throughout Minnesota, MHA is the voice of the state's multi housing industry.
Order Blank Rental Documents Here

Place an order for the rental documents you need:

1. You specify the quantities and select the types of documents.
2. Orders will be fulfilled at MHA and mailed via US Mail or UPS.

As always, you may also place your forms orders by telephone at (952) 854-8500
or by stopping in our office (Monday-Thursday 8-5, and Friday 8-4:30)
at 1600 W 82nd Street, Suite 110, Bloomington, MN (see driving directions here). 
   
The Basics • Additional Resources • Addendums & Agreements Forms and Notices

The Basics

Rental Application, duplicate carbonless

Gather all the information you or your screening company needs with MHA's Rental Application.  Request the same information from every applicant, and use the same screening criteria, or order to abide by Fair Housing Laws. With a duplicate carbonless form, you can give an executed copy to your applicant(s) and keep a copy for your files. 

Click here to view a sample.


Quantity:




Quantity: 1
Total: $0.80



Pre-Lease Deposit Agreement, duplicate carbonless

This form provides clear communication between you and your resident of what will happen during the application process.  It provides a timeline for letting an applicant know whether or not he/she has been accepted, what must happen if the applicant wants to accept the apartment, and what happens to the pre-lease deposit. 

Click here to view a sample.


Quantity:




Quantity: 1
Total: $0.80



Rental Application Denial Letter, duplicate carbonless

Effective October 1, 1997, Sections 609 and 615 of the Fair Reporting Act (FCRA) require the users of consumer reports to provide an adverse action notice to a consumer whenever adverse action is taken. This letter serves as
that notice. 

Click here to view a sample.


Quantity:




Quantity: 1
Total: $0.80



Security Deposit Agreement, duplicate carbonless

After the application has been approved, you and your resident sign this agreement along with the lease.  It specifies the amount of the security deposit and lists the conditions under which it will be refunded to your resident upon which it will be refunded to your resident upon termination of the lease.  Click here to view a sample.


Quantity:




Quantity: 1
Total: $0.80



Residential Lease, duplicate carbonless (quantity of 1-9)

MHA's Residential Lease is recognized as the standard in the industry, and is used by the majority of Minnesota rental property owners.  The Minnesota Attorney General has certified that the MHA lease complies with the "Plain Language Contract Act."

Click here to here to view the changes made to MHA's Residential Lease as of July 2015.

The duplicate carbonless version enables you to give a signed copy of the lease to your resident.  Use the triplicate version if you also need to give a copy to Section 8.  Click here to view a sample.


Quantity:




Quantity: 1
Total: $2.65



Residential Lease, duplicate carbonless (quantity of 10-99)

MHA's Residential Lease is recognized as the standard in the industry, and is used by the majority of Minnesota rental property owners.  The Minnesota Attorney General has certified that the MHA lease complies with the "Plain Language Contract Act."

Click here to here to view the changes made to MHA's Residential Lease as of July 2015.

The duplicate carbonless version enables you to give a signed copy of the lease to your resident.  Use the triplicate version if you also need to give a copy to Section 8.  Click here to view a sample.


Quantity:




Quantity: 1
Total: $2.10



Residential Lease, duplicate carbonless (quantity of 100+)

MHA's Residential Lease is recognized as the standard in the industry, and is used by the majority of Minnesota rental property owners.  The Minnesota Attorney General has certified that the lease complies with the "Plain Language Contract Act."

Click here to here to view the changes made to MHA's Residential Lease as of July 2015.

The duplicate carbonless version enables you to give a signed copy of the lease to your resident.  Use the triplicate version if you also need to give a copy to Section 8.  Click here to view a sample.


Quantity:




Quantity: 1
Total: $1.60



Residential Lease, triplicate carbonless (quantity of 1-9)

MHA's Residential Lease is recognized as the standard in the industry, and is used by the majority of Minnesota rental property owners.  The Minnesota Attorney General has certified that the MHA lease complies with the "Plain Language Contract Act."

Click here to here to view the changes made to MHA's Residential Lease as of July 2015.

Use the triplicate carbonless version when you need to provide a signed copy of the lease to your resident and Section 8.  Click here to view a sample.


Quantity:




Quantity: 1
Total: $2.95



Residential Lease, triplicate carbonless (quantity of 10-99)

MHA's Residential Lease is recognized as the standard in the industry, and is used by the majority of Minnesota rental property owners. The Minnesota Attorney General has certified that the MHA lease complies with the "Plain Language Contract Act."

Click here to here to view the changes made to MHA's Residential Lease as of July 2015.

Use the triplicate carbonless version when you need to provide a signed copy of the lease to your resident and Section 8.  Click here to view a sample.


Quantity:




Quantity: 1
Total: $2.35



Residential Lease, triplicate carbonless (quantity of 100+)

MHA's Residential Lease is recognized as the standard in the industry, and is used by the majority of Minnesota rental property owners.  The Minnesota Attorney General has certified that the MHA lease complies with the "Plain Language Contract Act."

Click here to here to view the changes made to MHA's Residential Lease as of July 2015.

Use the triplicate carbonless version when you need to provide a signed copy of the lease to your resident and Section 8.  Click here to view a sample.


Quantity:




Quantity: 1
Total: $1.85



Lead Disclosure form, duplicate carbonless

If your unit was built prior to 1978, you are required by Federal Law to give this form to your prospective and new residents.  You must also give it to your current residents at the time of lease renewal.  It should accompany the pamphlet, "Protect Your Family From Lead in Your Home," also available through MHA.

The duplicate carbonless version enables you to give a copy of the signed document to your tenant; use the triplicate version if you also need to provide a signed copy to Section 8.  Click here to view a sample.


Quantity:




Quantity: 1
Total: $0.80



Lead Disclosure form, triplicate carbonless

If your unit was built prior to 1978, you are required by Federal Law to give this form to your prospective and new residents.  You must also give it to your current residents at the time of lease renewal.  It should accompany the pamphlet, "Protect Your Family From Lead in Your Home," also available through MHA.

The duplicate carbonless version enables you to give a copy of the signed document to your tenant; use the triplicate version if you also need to provide a signed copy to Section 8.  Click here to view a sample.


Quantity:




Quantity: 1
Total: $0.90



Lead Pamphlet (quantity of 1-9)

If your unit was built prior to 1978, you are required by Federal Law to give this pamphlet, along with a Lead Disclosure form, to your prospective and new residents as well as to your current residents at the time of lease renewal.


Quantity:




Quantity: 1
Total: $0.55



Lead Pamphlet (quantity of 10-99)

If your unit was built prior to 1978, you are required by Federal Law to give this pamphlet, along with a Lead Disclosure form, to your prospective and new residents as well as to your current residents at the time of lease renewal.


Quantity:




Quantity: 1
Total: $0.55



Lead Pamphlet (quantity of 100+)

If your unit was built prior to 1978, you are required by Federal Law to give this pamphlet, along with a Lead Disclosure form, to your prospective and new residents as well as to your current residents at the time of lease renewal.


Quantity:




Quantity: 1
Total: $0.55



Addendums & Agreements

Garage Rental Agreement, duplicate carbonless

Outlines the terms, conditions and rental rate for the space that will be used to store a vehicle.  Click here to view a sample.


Quantity:




Quantity: 1
Total: $0.80



Home Purchase Addendum, duplicate carbonless

Outlines the conditions under which a resident may terminate a lease if he or she is purchasing a house.  Click here to view a sample.


Quantity:




Quantity: 1
Total: $0.80



Itemized Distribution of Security Deposit, duplicate carbonless

An easy and clear way to show interest your resident earned on the deposit, as well as charges you may deduct, such as damages, cleaning costs, and rent defaults.  It's a final accounting of deposit refunds or balances due from the resident.  Click here to view a sample.


Quantity:




Quantity: 1
Total: $0.80



Pet Agreement, duplicate carbonless

Outlines the rules and regulations that the resident will abide by, and the additional pet security deposit the resident will pay, if the resident's rental application is accepted.  Click here to view a sample.


Quantity:




Quantity: 1
Total: $0.80



Renter's Insurance Addendum, duplicate carbonless

Resident declares that he or she either has renter's insurance, or chooses not to carry it.  Resident acknowledges that management is not responsible or liable for damages to resident's personal property.  Click here to view a sample.


Quantity:




Quantity: 1
Total: $0.80



Satellite Dish Addendum, duplicate carbonless

This addendum includes the allowable criteria as established by the Federal Communication Commission (FCC) for residents who want to install a satellite on leased premises.  It establishes the amount of the additional security deposit required for any damage to the property caused by the satellite dish.  Click here to view a sample.  Click here to view a sample.


Quantity:




Quantity: 1
Total: $0.80



Smoke-Free Addendum, duplicate carbonless

Defines the smoke-free policy and outlines the responsibilities of both the resident and management in enforcing this policy.  Contains disclaimer and remedies available to both parties if this policy is not enforced.  Click here to view a sample.


Quantity:




Quantity: 1
Total: $0.80



Smoke-Free Addendum with Acknowledgement, duplicate carbonless

This document includes an acknowledgement that non-smoking has become a requirement at an apartment community where smoking has been permitted in the past.  It also acknowledges that some residents will continue to smoke in their apartments until the end of their lease term.  Click here to view a sample.


Quantity:




Quantity: 1
Total: $0.80



Storage Locker Rental Agreement, duplicate carbonless

Outlines the terms, conditions and rental rate for leasing a storage locker.  Click here to view a sample.


Quantity:




Quantity: 1
Total: $0.80



Additional Resources

Rental Property Information Packet

This packet contains essential information for owners and managers of rental property.  Includes the following:

  • Energy & Fuel Conservation Notice
  • Smoking in Apartment Buildings information sheet
  • Tenant Screening/Occupancy Standards
  • "Renting to Pet Owners" article
  • Safety & Fire Protection Checklist
  • Sample Language for Additional Agreements


Quantity:




Quantity: 1
Total: $10.00



Rental Property Start-up Kit

This kit contains everything you need to get started if you own one or two rental units.  Documents included are:

  • 5 Rental Applications
  • 2 Pre-Lease Deposit Agreements
  • 2 Rental Application Denial Letters
  • 2 Residential Leases
  • 2 Garage Rental Agreements
  • 2 Home Purchase Addendums
  • 2 Pet Agreements
  • 2 Renters Insurance Addendums
  • 2 Satellite Dish Addendums
  • 2 Smoke-Free Addendums
  • 2 Smoke-Free Addendums with Acknowledgement
  • 2 Storage Locker Rental Agreements
  • 2 Security Deposit Agreements
  • 2 Itemized Distribution of Security Deposit Forms
  • 1 Security Deposit Interest Table
  • 2 Lead Disclosures
  • 2 Lead Pamphlets
  • 2 Move-in/Move-out Inspection Forms
  • 2 Move-out Instructions
  • 2 Intent to Vacate Notices
  • 2 Vacate Confirmations


Quantity:




Quantity: 1
Total: $32.00



Security Deposit Interest Table

Refer to this table when calculating the interest you owe a resident on a security deposit.  Easy-to-use formulas are listed for the amount, percentage rate and lease term.


Quantity:




Quantity: 1
Total: $0.50



"The Fundamentals of Rental Property Management in Minnesota" booklet

This comprehensice 32-page booklet is a basic primer for property owners and managers of rental property in Minnesota and contans the essential information you need to run a successful business including application and screening basics; leases and security deposits; protecting yourself and your investment; licensing and regulations; ending the tenancy and evictions. Written from the owner or manager perspective, this booklet is an invaluable resource for those new to rental property management.


Quantity:




Quantity: 1
Total: $20.00



Emergency Response Plan (hard copy)

The Emergency Response Plan was designed with apartment owners and managers in mind and covers 14 topics ranging from planning guidelines for development of a site emergency response plan to handling violence in the workplace.


Quantity:




Quantity: 1
Total: $50.00



Emergency Response Plan (electronic copy)

The Emergency Response Plan was designed with apartment owners and managers in mind and covers 14 topics ranging from planning guidelines for development of a site emergency response plan to handling violence in the workplace.


Quantity:




Quantity: 1
Total: $100.00



Renter's Legal Information Guide

A resource that can be given to your residents to educate them about their rights as tenants.


Quantity:




Quantity: 1
Total: $0.50



2017 Minnesota Residential Property Management Salary Survey

MHA's 2017 Residential Property Management Salary Survey is the only industry-specific survey for the state of Minnesota. You'll find comprehensive compensation information for multiple positions.

The purchase of MHA's 2017 Residential Property Management Salary Survey and the information contained therein is intended for the sole and exclusive use by your company. Sharing, distributing or making this information available to others is expressly prohibited.


Quantity:




Quantity: 1
Total: $750.00



2016 Operating Expense Survey

MHA's annual Residential Property Management Operating Expense Survey offers detailed information in an Excel spreadsheet format on more that 37,000 professionally managed multi-housing units.

The spreadsheet includes multiple expense categories all sortable by field. Details include age of buildings, elevators, parking, market rate or affordable, and a breakout for each utility.

The purchase of MHA's 2016 MHA Expense Survey and the information contained therein is intended for the sole and exclusive use by your company. Sharing, distributing or making this information available to others is expressly prohibited.


Quantity:




Quantity: 1
Total: $600.00



Forms and Notices

Advance Entry Notice to Residents, duplicate carbonless

An easy-to-use form that lets your resident know when you will be entering the unit and the reason for entry.  Click here to view a sample.


Quantity:




Quantity: 1
Total: $0.80



Bedbug Extermination Procedures and Notice of Entry, duplicate carbonless

This form deals specifically with the prcedures involved and resident requirements when bedbugs have been found on the property and bedbug extermination is necessary.  It also provides a notice of entry to resident units for extermination procedures.  Click here view a sample.


Quantity:




Quantity: 1
Total: $0.80



Delinquent Rent Notice, duplicate carbonless

The second communication to a resident listing past due charges.  It also lists the fee the resident will be charged for an eviction action if the past due rent is not paid.  Click here to view a sample.


Quantity:




Quantity: 1
Total: $0.80



Intent to Vacate, duplicate carbonless

A form filled out by the resident to officially notify the owner/manager of an intention to vacate a unit.  Click here to view a sample.


Quantity:




Quantity: 1
Total: $0.80



Late Payment Notice, duplicate carbonless

The first communication to a resident regarding a late rental payment.  Click here to view a sample.


Quantity:




Quantity: 1
Total: $0.80



Maintenance Service Request, duplicate carbonless

A form that your resident can use to request maintenance service.  It includes follow-up information and cost information, if applicable.  Click here to view a sample.


Quantity:




Quantity: 1
Total: $0.80



Move-in/Move-out Inspection Form, triplicate carbonless

A comprehensive form that you use to record the condition of your unit and its contents at the beginning of a lease period, and at the termination of the lease.  As a Security Deposit Refund Form, it itemizes any necessary deductions.  As an invoice for documented damages, it helps management prove what money is due.  Click here to view a sample.


Quantity:




Quantity: 1
Total: $0.90



Move-out Instructions, duplicate carbonless

Acknowledges the resident's notice to vacate, and confirms the vacate date.  Lists and describes items that are necessary in order for the resident to get the damage deposit back.  Click here to view a sample.


Quantity:




Quantity: 1
Total: $0.80



Payment Agreement, duplicate carbonless

An agreement signed by both the resident and manager which outlines a payment plan for unpaid rent and other charges, as well as the consequences of failure to adhere to the payment plan.  Click here to view a sample.


Quantity:




Quantity: 1
Total: $0.80



Pest Control Rules, duplicate carbonless

Outlines the pest control rules and regulations with which residents must comply, including what residents must do if a pest problem is suspected.  Click here to view sample.


Quantity:




Quantity: 1
Total: $0.80



Renewal Notice, duplicate carbonless

A notification for your resident, and documentation for your file, of the extension of the Residential Lease on a month-to-month basis, and the effective date of a new rent amount.  Click to view a sample.


Quantity:




Quantity: 1
Total: $0.80



Rent Increase Notice, duplicate carbonless

A notice for your resident, and documentation for your file, of the amount and effective date of a rent increase.  Click here to view a sample.


Quantity:




Quantity: 1
Total: $0.80



Vacate Notice Confirmation, duplicate carbonless

Notice to your resident that the Intent to Vacate form has either been accepted or rejected by management.  Click here to view a sample.


Quantity:




Quantity: 1
Total: $0.80



Warning Notice, duplicate carbonless

Notification to your resident, and documentation for your file, of infractions such as destruction of property, loud noise, unauthorized pets, violatin of the residential lease, and others.  Serves as detailed documentation in case an eviction needs to be filed.  Click here to view a sample.


Quantity:




Quantity: 1
Total: $0.80



We Were In Your Home Today - Entry Notice, duplicate carbonless

Leave this notice after you have entered your resident's home without the resident present for (1) an emergency repai, such as water left running, or (2) after giving an Advance Entry Notice.  Click here to view a sample.


Quantity:




Quantity: 1
Total: $0.80



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